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25 SEP

Expense "Buckets"


Why Expense "Buckets"? 

When projecting, it is easier to group expenses into 5 major categories, or "buckets". 
Variable expenses are a percent of sales; the monthly dollar amount rises and falls as sales fluctuate.
Fixed expenses average essentially the same dollar amount each month. 

(If you've not yet set up these categories on your P&L, use The ROI's SPEEDY Expense Analyzer.



SELLING Expenses -
Examples: Store payroll, including taxes and benefits; Advertising; Bags & boxes; Special events; etc.



OCCUPANCY Expenses - Fixed expense, essentially flat $ amount each month

Examples: Rent; Utilities; Maintenance; Security; CAM charges; etc.

ADMINISTRATIVE Expenses - Fixed expense, essentially flat $ amount each month

Examples: Management salaries (Owner; General Manager; Buyer) including taxes and benefits; Support staff/services (bookkeeping; IT; warehouse; marketing); Interest on borrowed money; Professional services (legal, accounting); Training; Travel; All other expenses not included elsewhere.

TAXES - Federal, State, Local taxes not included elsewhere. 

DEPRECIATION/AMORTIZATION - Fixed expense, essentially flat $ amount each month.

These are non-cash expenses, and must be kept separate in order to project the Cash Flow.

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